The Golden Rule of Timing a Great Party

Part 2)   An amazing party.

If you read Part 1 of this little series, which included Rules #1 – #3, you know it’s all about the critical, albeit invisible, element of timing.

Rule #4:  Let the opening of the doors to the reception signal the beginning of your great celebration.

After an hour and a half of  mingling with old friends, drinking wonderful beverages and eating scrumptious and creative hors d’oeuvres and short plates, your guests should be feeling the anticipation of the great party in store for them. When you open the doors, they should be stepping into something new —   the music goes up several notches, the lighting moves to a whole different level and the decor gives them all that they’ve been waiting for.   What your guests see and hear should reflect your unique style and vision. Creating this new enthusiasm will inspire your guests to have a great time.

Photo by Mike Kehr

Photo by Sarah DiCicco

Photo by Cliff Mautner

Photo by Marie Labbancz

Rule #5)  Once your guests enter the reception, standing around is not an option.

Recently, we did something very fun.  Instead of introducing the bride and groom in the typical way, the bride and groom were dancing (perfectly lit, of course) when the doors were opened.  All the guests surrounded the dance floor. After a short time, the guests were invited to join the bride and groom at which point, they instantly became part of the party. That’s the goal.  You want to engage your guests into your party as soon as they walk in the door.

To accomplish that, remember this:  If nothing is happening, then your guests will do nothing.  But if there’s something to be paid attention to, they will. Nothing will deflate the enthusiasm for your party like downtime.  If that means you need to line up your wedding party for introductions right away, then make sure your wedding party isn’t hanging out in the bathroom.

Photo by Marie Labbancz

Rule #6)  Do not front load your party with a succession of  toasts and speeches.

Honestly, just don’t do it.   Almost no one is entertaining enough to keep your guests interested for more than three minutes.  ”Leave them wanting more” will never be more true than it is here.  If you must have several toasts, then space them out throughout your party.

Rule #7) Do something fun and different at some point in your party.

This can take on several forms, and should take not up a lot of time (do you see a theme here?).    Here are just a few suggestions.

Photo by Amy Deputy

Photo by Mike Kehr

Photo by Amy Deputy

Rule #8) The bandleader or DJ is not the final word on how your party should flow.

Don’t get me wrong, a good bandleader or DJ will know how to keep your party moving and energized. And will do everything possible to make sure it all happens right.  We know and work with some of the best musicians and DJ’s around, and they will take the flow of your party very seriously.  But there are some things they just don’t know because they’re not you and they’re not your planner (don’t get me started on band agencies that claim to be planners).   Furthermore, it’s perfectly okay to want a different kind of party than what that particular band is used to playing. For instance, most bandleaders don’t know when the photographer has left the room and wouldn’t think to delay the cake cutting until the photographer returns. (And yes, this is an extremely good reason to have a good, experienced planner on board).

Photos by Marie Labbancz

Rule #9) Be flexible.

Sometimes things just happen that are completely unexpected, which may require that things get moved around a little.  Do not let this upset you; some of the best experiences are borne from game day decisions made in the face of some unforeseeable happenstance.

Rule #10)  Leave them wanting more (the Golden Rule).

No more than four hours after the cocktail hour (or so) began, you should be saying your goodbyes.

Okay, that’s it.  Have an EXTRAORDINARY party!!!

The Golden Rule of Timing a Great Party

Part 1)   The Cocktail Hour (or so).

Most large events that include a dinner and/or entertainment start with a cocktail hour (or so) prior to the festivities really getting started.   The purpose of this is several-fold.  First, it’s a time for the guests to mingle amongst themselves, get a bit to eat and start getting the sense of your celebration.   Plus (if your celebration is a wedding), it gives you time to get through photos, then do some mingling of your own.   Because I HATE receiving lines (and I really really do) and I’m not a big fan of contrived table visits, either, I think a great cocktail hour (or so) is the key to a very successful celebration.

A truly great cocktail hour depends on some key ingredients:  1)  food & drink, 2) music and 3) lighting

Photo by Sarah DiCicco

Photo by Matthew Hollerbush

Rule #1:  Have enough food and drink and make sure it’s accessible.

There is really nothing less enjoyable than standing in line for food or at the bar (unless it’s standing in a receiving line — just sayin’).  It’s great to have food stations, but make sure there are passed yummies as well.

Photo by Barnaby Draper

The same goes for the bar.   To avoid a line forming at the bar, have wine, champagne and maybe a signature drink passed.   The number of bars, bartenders and food stations is dependent on the number of guests.

Photo by Michael Branscom

Rule #2:  Your music should not be loud or too hi-energy during the cocktail hour. Remember, the primary purpose of your cocktail hour is for mingling.  I’m all in favor of really interesting, fun music that steps a bit out-of-the-box, but make sure that it doesn’t overwhelm your guests’ conversation with each other and with you!

from lapisluna.com

Photo by Marie Labbancz

Rule #3:   Great lighting creates great atmosphere.

Enough said.

Photo by Cliff Mautner

Photo by Marie Labbancz

If you’re hosting a great cocktail party, then you can stop here (obviously).   Plan to start kissing your guests goodbye after about three hours.  Otherwise, if you’re moving on to the dinner/dance portion, my favorite length of a cocktail hour (or so) is about 1 1/2 hours.   But make sure you don’t run out of anything!

See you for Part 2 soon!

Welcome back to Holly & Bill’s wedding.   If you read Part I, you know that their wedding was incredibly romantic and beautiful.   Just like them.

So, to continue, after the ceremony, the guests were invited to eat, drink and mingle among the stunning statues and masterpieces that adorn the walls of the Pennsylvania Academy of the Fine Arts while Holly & Bill took off with Marie Labbancz for a memorable photography session.

Meet Bill’s adorable twins – Evan & Lexie.   They were so delightful throughout the whole day.

I think forgot to show you the wonderful ring bearer’s pillow that Beautiful Blooms created for Evan in Holly & Bill, Part 1 — it was really cute.

The couple then went into the Sculpture Gallery and had some incredible photos taken.  I just LOVE these!

And of course, with Pennsylvania Academy of the Fine Arts in such a prime location on Broad Street, there is simply no excuse for not taking the classic and always beautiful photo in front of City Hall.

Guests just loved their seating cards — they received a beautiful handblown glass pumpkin with their names printed on attached cards.   So so so so pretty.

After the photos and the delightful cocktail hour where they greeted all of their friends and family, Holly & Bill had their grand entrance into the real party!

The tables were absolutely lovely.   Beautiful Blooms did a spectacular job of creating the centerpieces that perfectly matched the look and feel that the couple wanted.

Since the night of that wedding, I’ve called their maid of honor toast “the best MOH toast of all time.”   If you need a refresher on that amazing story, here it is:  TRUE BFF’s

Finally, the cake cutting:

Then the guests danced the night away and left with candy & caramel apples.

We look forward to keeping in touch with these two.  I just know their lives will be filled with wonderful stories and beautiful memories!

Come visit us at the open house for Max & Me Catering held at the Please Touch Museum on Wednesday, January 20th from 6-8 pm.   The Please Touch Museum is so amazing and unusual, I just don’t know where to start – but let’s got with this:

It has A REAL CAROUSEL you can ride!!!

We’ve been fortunate enough to have planned and designed a few weddings at the Please Touch Museum.  It’s an amazing place to have a wedding!   Check out some photos of some of the other fun things we’ve done there.

If you’re looking for the perfect venue and an amazing caterer for your wedding, you should plan to stop by this Open House next Wednesday.

Please RSVP to Kimberly at 215.578.5188 or kim@MaxandMeCatering.com.

Holly and Bill are two amazing people who met when Holly was walking her adorable little Yorkie, Lola, on the street where she lived.   As luck would have it, Bill lived just a few doors down.   They had to go through all the motions, of course, but really, the die was cast that day on Wildey Avenue in Philadelphia.

Holly was a gorgeous and sweet bride.   Her Lazaro gown was amazing and her Manolo Blahnik shoes were just right.   I loved Holly’s hairstyle that day (beautifully done by Claudia Seyler).   Beautiful Blooms created all the floral magic which began at Holly’s home in Phily, then moved on the enchanting Academy of the Fine Arts (the Historic Building) for the gorgeous ceremony and reception.

Marie Labbancz masterfully captured the romance and the beauty of that amazing day!

First up, Holly getting ready at her very cool row home in Philly and the extremely touching ceremony.

This is the very spot where Holly met Bill (with Lola)!

One of our favorite parts of designing events is when we get to scout out great musicians and talented entertainers for our clients’ extraordinary celebrations.   That part of our jobs isn’t anything like work.  We get to sit down and listen to some incredible music.   How hard is that?

You’re welcome to come along on our next venture out to hear some amazing musicians perform.  We’re going to Beat Street in Manyunk  on Sunday (January 10th)  where Elan Artists will be showcasing some of their best musicians.   If you’re looking for some truly sophisticated, fun, great music for your affair (with absolutely no “LET’S PARTAAAYYY” cheese goin’ on),  you’ll find it there.   Trust me on this. Each band performs a cross section of music from classics to contemporary.  Hip, sophisticated, cool – just great, great music that you might just fall in love with.

Sunday January 10^th 2010
Beat Street Station

Prompt Start 5pm

Email info@elanartists.com to RSVP.

Beat Street Station
4401 Cresson Street
Manayunk, PA 19127

888.800.3526 or info@elanartists.com
Admission Free – RSVP Requested

www.dancebandshowcase.com

Preview groups at www.elanartists.com

A while back, The Knot (national) asked Eclatante to design a southern, Gatsby-style table scape using deep blues and greens.   Beautiful Blooms did their usual amazing job with the flowers! After a really great photoshoot in the studio of Antonis Achilleos, a great NYC photographer, The Knot published the fabulous results in their national magazine.

Here’s the article:

We just loved creating this amazing tablescape.   It all came together beautifully!

Look for some of Eclatante weddings in upcoming issues of The Knot.

Even a nor’easter can’t quiet the spirits of a great party, when Eclatante and Beautiful Blooms put their hearts and minds to creating the first holiday party of the season.

Holday Party photo Collage by Mike Kehr Photography

Donna and I decided long ago to create a “fire & ice” themed holiday party — and use red & white as our colors.  And it totally worked.    Take a look at these amazing photos from the the cream of Philadelphia photographers who came with their cameras to help us celebrate — Marie Labbancz and Mike Kehr.   We love them both very much  – they are incredibly talented people who always make us look our very best.

Even though the weather forecasters were predicting heavy rains and 35 mph winds, our friends, families and colleagues were not deterred.  Over 200 people came to our little piece of the planet on Liberties Walk and celebrated the kickoff of the 2009 Holiday Season. And, as if on cue, just before the party started, the winds died down and the rain, for the most part, went away.

My favorite  comment came from a friend the next day:  “It rained at your party?  Wow, I didn’t notice!”

We were prepared, though — We had patio heaters and fireplaces and, at the last minute, installed large market umbrellas into the center of our round banquettes that we had placed outside.  And we had to put a couple of the bars and food stations inside that were originally going outside.   That’s it — by 6:00 pm, we were ready to great our guests.

See the little fleece blankets on the banquets.   They were so cozy — kept everyone warm.   After the party, we donated them to a homeless shelter.

Leila came up with the absolutely brilliant idea of having a “hot santa” as part of the photobooth and it tuned out great.

There’s Sandy — from Creative Juice Group — painting the shirt and suspenders on our Santa

Santa and the ladies from Eclatante (from L to R): Taylor, Kendall, Leila, Lorraine, Alyssa and Sarah

The food was to die for. Truly. Feast Your Eyes Catering totally brought their A Game with a hot, Brazilian spread in our office and a phenomenal cold raw bar, expertly displayed on a gorgeous ice creation in our Boutique.

Plus, a scruptious hot chocolate bar, red velvet cupcakes and WONDERFUL s’mores we toasted over patio fireplaces on the Walk.

Our guests ADORED the bars.

Especially the one with the “adult” milkshakes – they were laced with yummy liquors that warmed us from the inside out.

Since we have  six individual spaces (including Tu Belleza Studio) and we couldn’t have a sound system outside (because of the weather) Elan Artists brought us two of amazing bands that kept everyone delighted.  People were dancing and enjoying those great musicians all evening long.  They were incredible!

Last, but NOT LEAST, Claudia Seyler of Claudia Seyler Hair and Makeup and Tu Belleza Studio created a fun “fashion show” down the Walk featuring her  fabulous new makeup line called “Tu” (which we absolutely LOVE, by the way!)

So, we had a little bit of everything for everyone.

And we have so many people to thank

HAPPY HOLIDAYS EVERYONE!!

Let’s go for the easy answer first:  It’s almost NEVER a problem to bring a gift to someone, silly.

To alleviate some of the guesswork for when you should bring a gift, and what kind of gift you should bring, here are a few ‘lil guidelines:

If you are attending a cocktail party at someone’s home or a holiday open house, then a gift, while certainly appreciated, is not mandatory.  It is even less necessary if the cocktail party is being held someplace other than the hosts’ home.

If you are attending a dinner party, then a small gift is probably a good idea.

If you’re just casually getting together at someone’s home for a quick bite, then probably nothing more than a side dish or dessert would be necessary — but please, please, please coordinate any food you bring with the hostess.

Will you be sleeping at your hosts’ home?  Then, by all means, you should bring a gift in appreciation of your hosts’ hospitality.

So, now for the next level of complication – what to bring?

People LOVE to bring wine.   Because I entertain as often as possible, I have a great deal of wine in my basement from my very gracious guests (stored at the perfect temperature, of course!).   I think wine is a perfectly lovely hostess gift for a dinner party or anything other than an overnight stay.

To make things even nicer, consider giving the wine in a wine carrier that your host can use for the next dinner out at a BYOB (we were given wine in a wine carrier almost four years ago and we use it to this day.  And I still remember who gave it to us.) — and maybe a beautiful wine stopper to go with it all.

Gold Hatch Wine Carrier ($10)

• But if you’d like to bring something just a little off-the-beaten-trail, allow me to suggest a few little ideas that will make people feel really appreciated:

Perhaps you could make blueberry muffins and give it to them in a lovely basket tied with a bow — and include a great hot chocolate mix for your hosts to enjoy the next morning.

I LOVE these little Salt and Pepper Shakers – We’ve watched them fly out the door this season.

Are you staying for a day or two?  I think the most wonderful gift you can give someone is the gift of relaxation.   If you’re in Philly, allow me to make a suggestion. Right here on Liberties Walk, we have Spa East — a true urban oasis with the most amazing masseuses and body treatments I have ever encountered.

And here’s the final advice –

If you’re going to bring flowers (and that’s a lovely thing to do), then please bring the vase for them. You can pick up the most amazing flowers at the Beautiful Blooms Boutique just across from us on the Walk (but you already knew that, right?) along with a beautiful vase.

Or, of course, you can choose a different amazing vase or container at the Eclatante Boutique.

Okay, that’s my advice regarding host and hostess gifts.    Have a great time!

The holidays can bring out the best in us.   It’s the perfect time to step just a little outside of the box and give people unique gifts that they may not be expecting.

One of the great advantages to having a little boutique is that we only have the items that we really love.   Chances are, you wouldn’t be able to find them anywhere else.

Take, for instance, this gorgeous back and white 5 x 7 frame ($35.95).   And one of our new favorite things in the Boutique is the Lotus hands tealight holders ($20).   They are really beautiful.

For stocking stuffers, we have totally fallen for these handmade flower brooches.   Everyone who sees them loves them.   People walk in the Boutique and buy them immediately — at $20, they are pretty irresistible.

And how cool is this?  It’s a fruit pyramid (ornaments look pretty amazing in it, too!).   It’s a great, chrome-platted spacesaver and  looks very chic on a counter or a table.   $24

These rose tealight holders are absolutely lovely. We have theme in light creme and bronze.   People are buying them up at $16.   Small wonder – they’re stunning.

As a truly elegant gift, we recommend this stunning Peacock Tray from Fringe ($55).  For your people that truly appreciate beautiful things, this tray will absolutely thrill them.  Likewise, the mercury glass gold apothecary jars are just gorgeous.  We have them in two sizes, 13″ ($33) and 16″ ($43).

Here’s another fun stocking stuffer – these little scottie salt and pepper shakers are adorable, and incredibly priced at $10 for the pair.

Finally — our latest obsession — Totally organic, 100% bamboo robes.   Not a synthetic thread to be found. So incredibly plush, you won’t want to take it off!   They feature a detailed shawl collar, cuffed long sleeves, two front patch pockets and they’re extremely durable.  You’ll also find them in luxury hotels and resorts. We couldn’t resist putting a few in the Boutique for the holidays!   A truly wonderful price at $70.

We have them in white and in chocolate brown.  

Of course, these are just a few of our favorite things.   We have so many more unique, fun and beautiful things at the Boutique.   You should come visit us and see it all!   We located at 1031 North 3rd Street on Liberties Walk, right next to the Piazza.  Parking is a piece of cake.  Of course, if you already know you want something, just give us a buzz at 215.925.9911 or email us at celebrate@eclatantedesign.com, and we’ll send it out to you.

Oh, and don’t forget to come down for the Holiday Shopping Crawl here in Northern Liberties on December 19th from 11 am to 8 pm. Just about all the shops are doing something really special for you, including offering some interesting incentives that you definitely make you very very jolly!   Our Boutique is going all out — as usual.   We’d love to see you!

We love it when Style Me Pretty comes calling.   We’ve really had a great time over the past many months sharing our goings-on with them.   They’re always up for sharing new and fun things with their readers, who, apparently, just drink every drop of Style Me Pretty.  And who can blame them.  They don’t call it the Ultimate Wedding Blog for nothing!

It truly is an honor to be counted among the chosen few of Style Me Pretty!

What better way to kiss 2009 goodbye than by throwing this month’s fantasy New Years Eve Wedding party at the gorgeous Conservatory of Winterthur Museum and Country Estate in Winterthur, Delaware!  Through these gates a magical fantasy celebration awaits featuring the colors of onyx, gold and emerald.

These magnificent photos are compliments of our good friend and photographer Marie Labbancz who beautifully captures our step-back-in-time to the days of glamour and lavishness!

As you can see, our unique table design flows seamlessly in conjunction with this venue and the outdoor scenery. We absolutely love this striking centerpiece cone Beautiful Blooms created out of gardenia leaves with a burst of extraordinarily lush, black feathers.  Who doesn’t love feathers in winter?

Our table was decorated with cut crystal candleholders and gold pillar candles. We’re crazy about how the linens coordinate beautifully with the rims of each plate and cup, then brought together with perfect napkin rings!  Then, of course, the ultimate last touch with the feather placed inside each napkin.

Beautiful Blooms really outdid themselves with this unique bridal bouquet made out of green cymbidium orchids, green prada carnations and black feathers.

This absolutely stunning boutonniere was made of orchids and black feathers.

The fabulous bridal gown designed by Matthew Christopher and provided to us by Gabriella New York Bridal Salon (we love them!) is reminiscent of the glamorous and lavish styles of the 1920s and 30s – the era of gorgeous Hollywood starlets and incredibly extravagant parties.    Your eyes immediately follow the feather details along the back and length of the gown unveiling its sensational drama, softness and femininity.   Our model wears pearls to accentuate the vintage qualities and period style of this gown.

Claudia Seyler did the hairstyling and makeup for our bride capturing the essence of this time period by using pearl accents and bright red lipstick.

We hope you enjoyed our 2009 color stories as much as we enjoyed creating them and sharing them with you  Stay tuned for our January color story when we bring you our first beautiful surprise for 2010!

…is easily accomplished if you have the right things at your fingertips.

It doesn’t have to be an expensive and drawn out ordeal to create a great holiday table when you’ve got friends and family coming over for dinner.   Just a few interesting elements on your table will give you all the charm you need.    Marie Labbancz brought a camera to our little Boutique on her last visit.  She loved the table we set up for the holidays, which we’d created from some of our favorite little items we have in our Boutique, so we thought we’d share the photos with you.

First, we love these very cool red lace cutout placemats!   They’re actually made out of thick felt and they look amazing on a simple white tablecloth.  And they’re only $9 each (or four for $30).    We also have fun white lace beverage coasters — four for $6.00.

I think placing monogrammed candles at each placesetting, then giving them as gifts to your guests is a really thoughtful and memorable thing to do.  Plus, they smell wonderful!   They’re $12.00 each and people just love them!

Again, we love to show off our napkin rings.   We have a large variety to choose from. For this particular table, we’re using the Bay Leaf Napkin Rings because they’re perfect for the holidays.   $44 for a set of four.

We have a really fun, beautiful and inexpensive way of displaying votives on your table or all over your home.   Our gold lace votive holders are just perfect.   They also come in silver, if that suits your decor better.   They’re only $7.50 each and will stay in shape year after year.

One of my very favorite things in the Boutique right now is this set of Dove salt and pepper shakers.  They are absolutely beautiful!   And extremely well priced at $30 for the pair.    They would also make a fantastic hostess gift or holiday present or housewarming gift.

Another absolutely beautiful way to display a simple tealight candle is within one of our rose tealight holders.   We’re displaying the creme colored one on our holiday table now, but we’re also in love with the copper rose tealight holder, which we used for Thanksgiving.

If you’d like a different way of identifying seats for your guests, we suggest these adorable paper snowflakes that slip right onto your glassware. A set of six is only $9! (We have butterflies, too, for an adorable springtime table.)

Personally, I really like almost any alternative to the traditional large centerpiece. For our display holiday table we chose these mini-handblown vases and placed little cuttings from a berry bush inside each one. I think it’s lovely, personal and takes up very little room.  A set of five mini-handblown vases is only $25.00.

Isn’t it nice when your guests bring wine?   And it’s even nicer when it arrives in a Gold Hatch Wine bag that you can use over and over when you go out to your favorite BYOB.   Include a lovely resin orchid bottle stopper and you have a really perfect hostess gift. The wine bag is $10 and the winestopper is only $13.50 and come in an array of different colors and flowers. There’s not a hostess in the world who wouldn’t love it.

And, as always, we LOVE our Ana candles.  A pair of red striped tapers is only $20. We placed them inside two of our colored glass bud vases —  a set of five is only $25.00.

So, there you have it.  An unusual, tasteful and fun holiday table that everyone will rave about and won’t dip into your holiday present budget!

We have lots of other things for decorating or gifts of course.   if you see something here you want us to send to you, just call 215.925.9911 or email celebrate@eclatantedesign.com, and we’ll get it right out to you.   Or feel free to come down to the Boutique.   We’re located at the amazing Liberties Walk at 1031 North 3rd Street – parking is a breeze.  We’ve been having such a great time finding things you might just love to give as gifts or take home for yourself.

Have a great time everyone!

Well, here’s the final episode to Kelly & Liam’s amazing wedding on the beach in Bethany, Delaware.   There so much to tell.   But the photos by Amy Deputy do such an incredible job of giving you the beauty of evening.

After the ceremony (see Kelly & Liam, Part 2), the guests were invited to step over to the cocktail are on the beach.   Who could resist?

The reception took place inside an impeccably constructed tent on the sand by The Party Center.   We had to pay extremely close attention to the tide tables — there was a storm out there somewhere and their wedding was on the night of the high tide.   We weren’t quite sure until the construction was complete exactly what configuration would best suit the shape of the beach on that day.   Further, each piece of the tent had to be carefully transported in from the public access point two miles down the beach via Hummers.   It was quite the process!

The dinner tables were stunning.  We brought in each carefully chosen element on every table crate-by-crate down the long narrow boardwalk leading to the beach where the reception tent was constructed.   Each table eventually became an understated, yet very beautiful, setting for a shared meal among friends and family – dinner was served family style.    There were no large centerpieces; rather the table was colorfully decorated in small arrangements of delphinium orchids and pillar candles placed on beautiful teal seaglass — Expertly created by Beautiful Blooms (as always).

Dinner was served family style by the family’s long-time friend, favorite caterer and restaurateur,  Jamie Weist — owner of Chef Du Jour Catering. Jamie  executed a beautiful and scrumptious presentation.   The guests raved all evening long about the food.   It was wonderful!

There was a surprise in store for the guests after Kelly & Liam’s first dance.  Waiting outside the tent was an amazing Irish Dance team who charmed everyone in the room.  They were absolutely incredible to watch!

Meanwhile, Amy Deputy had one of the best photo booths set up that we’ve encountered.   Everyone took a turn and had a blast.

I absolutely love these photos of Amy and Kelly!

I got such a kick out of this -- even the security guard had fun!

As the night was drawing to a close, we had just one more surprise in store for everyone who came to celebrate Kelly & Liams incredible wedding.

Fireworks straight ahead.

It was a truly great wedding.   It was hard to say goodnight.

It was a truly enchanting night.   We see an amazing future of love and laughter in the lives of these two extraordinary people.